Data is one of the most valuable assets in organizations today, and its security is an absolute priority. Both in the context of personal data protection and sensitive financial or strategic information, companies must ensure appropriate protective mechanisms. With Secure Fields, a Jira Cloud extension by Almarise, sensitive data can be securely stored and managed. This solution allows users to create protected fields, ensuring full control over access to this data, both in the user interface and in the context of exports and API integrations. In this article, we will explore how to easily create reports from sensitive data, how to secure and control access to information, and the benefits of integrating Secure Fields in Jira Cloud. We will also provide examples of how Secure Fields can be used to manage sensitive data in various areas of an organization.

Every organization collects and processes sensitive data, such as operational costs, budgets, task responsibility assignments, or customer categories. This data requires protection from unauthorized access. With Secure Fields in Jira, it is possible to create special protected fields that store this data, ensuring that only authorized individuals can view or edit it. Examples of sensitive data applications include:

Costs – storing data related to budgets, expenses, financial forecasts, or employee salaries.

There is also an example of data that is not typically considered sensitive from a read perspective, but rather from the perspective of modification. This means that only individuals with the appropriate permissions can modify it, while reading this data is accessible to everyone. Examples of such use cases include:

Responsibilities – assigning specific individuals to high-priority tasks, such as being responsible for project execution.

Customer Categories – creating secure fields for different customer groups, ensuring better segmentation and protection of sensitive data.

With Secure Fields, this sensitive data and data under access control can be effectively secured while maintaining the full functionality of the Jira system.

Store your data as secure fields:

• Secure Number for budgets
• Secure User for user fields, e.g., ‘Responsible’
• Secure Single List for customer categories.

To add a secure field, go to Project Settings > Secure Fields.

Define who can view, edit, and view the history of the fields. And that’s it! Your fields are ready to be used in the project. Only selected users will have access to them.

One of the key uses of Secure Fields in Jira Cloud is creating financial reports, such as a list of planned expenses. By securing fields with financial data, such as budget amounts or projected costs, organizations can ensure that only selected individuals with the appropriate permissions will have access to this sensitive information.

Using Secure Fields for generating reports:

• Protecting data from unauthorized access – defining who can edit, view, or export cost data.
• Optimizing financial processes in Jira, thanks to API integration and task automation related to budgeting.
• Reports generated from data secured in Secure Fields can include detailed information about planned expenses within the organization, while ensuring full security and compliance with data protection regulations.

Data security is not only about storing financial information but also about assigning responsibilities within an organization. With Secure Fields, it is possible to create reports that include statistics on individuals responsible for task execution. An example could be assigning individuals to projects that require special attention or data protection, such as managing personal data.

Benefits of creating responsibility reports:

• High data protection standards that ensure only authorized users can view information about assigned individuals.
• Automatic reporting based on responsibility assignments in projects, allowing for better tracking of progress.

It’s time to visualize your secured data. Secure Fields offers three custom gadgets: Filter Results, Task Statistics, and Pie Chart.

Let’s use one of the gadgets to get an overview of the task responsibilities assigned in your project. Go to the Dashboards and add the Task Statistics gadget from Secure Fields. Select the project and the secured fields on which you want to base the statistics. Done!

Now you can see the number of tasks (and their percentage) assigned to each user. What’s more, the data in these gadgets is available only to authorized users.

One of the more visual ways of presenting data in Jira is by using pie chart reports, which offer a simple and clear way to display results. With the integration of Secure Fields, Jira allows the creation of pie charts that include data from secured fields, such as customer categories.

Using Secure Fields Pie Chart in Reports:

• Visualizing customer data in a way that complies with security policies.
• User groups can only view the appropriate customer categories, according to assigned permissions.
• Using pie charts in reports makes it easy to monitor and analyze sensitive data.

If you want to visualize customer categorization data stored in a secured field, you can easily do so using the Secure Fields pie chart.

Simply set the statistics type in the gadget to the appropriate field. The result will be a visual summary that can be used for reporting purposes or as a helpful tool in the decision-making process.

1. Comprehensive Data Security: With Secure Fields, you can protect data not only in the user interface but also during export or API integration.
2. System Performance: Despite advanced security, the system maintains high performance, offering fast and efficient searching of sensitive data.
3. Flexible Permission Management: Administrators can easily adjust permissions for individual fields.

Protecting sensitive data is crucial in every organization, and Jira, with the Secure Fields for Cloud plugin, offers tools that enable effective protection of financial, personal, and project data. By creating secure fields and generating reports such as expense lists, responsibility statistics, or pie chart reports, organizations can manage their sensitive data in a secure, compliant, and efficient manner. Secure Fields in Jira Cloud is an investment in data security that allows effective risk management within organizations without limiting their capabilities in analysis and reporting. Visit the Atlassian Marketplace and download Secure Fields for Jira Cloud today!